AutoApplyHQ
Data Retention Policy
Last Updated: October 5, 2026
This policy explains how long AutoApplyHQ keeps information from the free Job Search Assessment and its emailed plan. It supplements our Privacy Policy and applies to assessment data that has not been linked to an AutoApplyHQ account.
1. Assessment and delivery information
When you request your plan by email, AutoApplyHQ stores:
- Your first name and the email address you provide
- Your assessment answers and the result and plan generated from them
- The intended recipient and email-delivery status
- Send-attempt counts and timestamps, provider message ID when available, and a limited failure category
- Resend webhook event IDs, event types, and processing status for duplicate-event protection
We do not store the raw private-link token or full Resend webhook payload. Resend receives the recipient address and email content, including your name, plan summary, and private plan link, to deliver the message. Resend’s own retention is governed by its policies.
2. Assessment and plan expiration
Before email capture
An assessment that has not been submitted for email delivery is configured to expire 30 days after it is created.
After email capture
After you request the plan by email, the assessment, saved plan, lead, and delivery record are configured to expire 180 days after capture. These records are removed by the cleanup process after expiration. Expiration blocks access to the assessment and plan; cleanup timing may mean the records remain in storage for a period after access ends.
Private plan link
The private link in the email expires 30 days after it is issued. This is separate from the assessment’s retention period: the saved assessment and plan may remain available after the link expires, until their own retention period ends or you request deletion.
3. Recovering an expired link
To receive a new plan email, complete the assessment again and request delivery using an email address you can access. This generates a new assessment and plan; it does not restore the expired link to the earlier saved plan. If you need help with email delivery, contact support@autoapplyhq.com.
4. Deletion requests
You may request deletion of your assessment, plan, email address, and associated delivery records before their normal expiration by writing to privacy@autoapplyhq.com. We may retain limited delivery event identifiers and security records where needed to prevent replay, address abuse, or meet legal obligations. Resend may retain information under its own policies.
5. Policy changes
We may update this policy as the assessment and email-delivery features change. The date at the top of this page shows when it was last updated.